Chasing overdue invoices is the job nobody wants, so it happens late or not at all. We connect to the accounting system you already use, send reminders on a schedule you approve, escalate old or large balances to a real person, and stop the moment a payment lands.
Accounts receivable automation watches your unpaid invoices and handles the follow-up for you: scheduled reminders, escalation when a balance gets old, and a clean handoff to your team when a person needs to step in. Basic versions are a reminder setting inside your accounting software. RevUp Now AI’s version works across email and text, follows your escalation rules, sends disputes to a person, and stops the moment an invoice is paid. It’s part of a system we build and maintain for a flat monthly fee.
The work is done and the invoice went out. Every week it sits unpaid is cash you can’t use for payroll, materials or the next job.
We don’t replace your accounting software. Your books stay where they are, and we build the follow-up around them. Reminders stay polite and sound like your office, and anything disputed goes straight to a person.
Once invoices are handled, the next leaks usually show up. Maybe some of this sounds familiar:
The quote went out and nobody followed up.
Past quotes and inquiries sitting in your CRM.
Happy customers who were never asked.
| By hand | Built-in reminders | RevUp Now AI | |
|---|---|---|---|
| Sends payment reminders | When someone remembers | Yes, basic email | Yes, email and text, in your voice |
| Escalates old or large balances | Sometimes | No | Yes, to the right person with history |
| Handles replies and disputes | You do | No | Answers the basics, sends disputes to a person |
| Stops when paid | If someone checks | Usually | Yes, automatically |
| Set up and maintained for you | No | You configure it | We build and maintain it |
Built-in reminder features vary by accounting software. This compares the typical setup.
It’s usually part of a bigger back-office setup, with a flat build fee and a flat monthly fee to run and maintain it. Month to month, no lock-in. Here’s how setup works.
Invoice follow-up often pays off first, because the dollars are easy to count. Then we take on the next bottleneck. See our writeups on plumbing collections and HVAC dispatch to invoice, missed call text back, and database reactivation.
No pitch deck. We’ll look at your open invoices and how follow-up works today, and tell you honestly whether this would help.
